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Texas Bear Round-Up™ (TBRU™) is an annual Bear Event presented by the Dallas Bears.

 

It's a weekend celebrating the bear community and those who identify themselves as bears, cubs, otters, and their admirers. We hope you join us in our host city of Dallas, TX for a weekend of entertainment, fun events, shopping, fun, and making many new friends.

  • Future TBRU™ Dates
    Save the dates, and join us for future events!​
     

  • Become A Sponsor
    Texas Bear Round-Up™ and the Dallas Bears would like to encourage you or your company to be a sponsor for TBRU™!
    ​​
    Company or Individual Sponsors

    We depend on corporate and individual sponsors to make our event exciting and to help us give the absolute most back to charity.  Whether you would like to sponsor with financial considerations or be a donor with in-kind goods and services – they all make a huge difference.

    To become a Sponsor or Donor for TBRU™ Click Here

    Download a copy of our sponsor packet HERE or Contact our Sponsor Director via email at Sponsor@tbru.org.
     ​
    Bear Clubs and Organizations

    Brother Bear Clubs/Community Groups/Bear Runs: We also swap run passes for reciprocal promotional considerations and provide you a free opportunity to advertise your events via run bag stuffers.

  • Promote Your Business
    We are providing an opportunity to promote your business with our Run Bag Stuffers!  Print your own fliers, brochures, palm cards, etc..… with your information on them and we will stuff them into our run bags for FREE.  You read that right, FREE!  Every participant receives a run bag so what a great way to get the word out about your event or business.  

    See the details below:

     

    Quantity: is up to you, but we plan to make 1800+ Run Bags

    Email:  sponsor@tbru.org for more information.

    Contact: Dr. Clay Cessna, Sponsor Director
    Email: sponsor@tbru.org

  • Privacy Policy
    Privacy Statement
    The Dallas Bears are committed to respecting and protecting the personal privacy of its members and those who visit our websites. It is our policy to acquire personal information from users only by overt and voluntary means, only when it is in the interest of the user to provide it, or is required by law, and to utilize this information only for the purpose it was provided.

     

    The information that follows explains the kinds of information the TBRU™/Dallas Bears websites collect, how it is used, the conditions under which it is made available to third parties, how information is maintained, and our compliance with the Payment Card Industry Data Security Standards.

     

    What Information is Collected?
    Our websites collect anonymous data that is not indicative of and cannot be traced to an individual without the cooperation of their Internet Service Provider. This data includes information about the user’s remote IP address, referral data (which page “linked” to the present request), and the browser software’s user-agent string. This information is accepted passively from the HTTP headers that are sent from the user when requesting any file from the server. Other anonymous data entered by the user may be collected in a common repository, including terms entered into the search engine, etc.

     

    Personally identifiable information is collected only by means of form interfaces on our sites, into which the user must voluntarily enter the information requested. This information is requested only when it is necessary to accomplish the overt purpose indicated by the interface containing the form that requests it.

     

    No attempt is made to covertly or “quietly” collect personally identifiable information, nor are cookies or any other tracking technology used for the purpose of coordinating information that a user may opt to enter in various interfaces on our sites.

     

    Dallas Bears will never store any debit or credit card information in compliance with the Payment Card Industry (PCI) Data Security Standards. Only transaction ids and confirmation codes are stored for any debit or credit card transaction.

     

    What organization is collecting the information?

    Information entered by site visitors is retrieved directly by Dallas Texas Bears, Inc. “Dallas Bears”; P.O. Box 191223, Dallas, TX, 75219-8223. Email: Webmaster@Dallasbears.org

     

    How does Dallas Bears use the information it collects?
    The anonymous information collected is used to monitor the usage of websites and the interests of those who use them. Data such as the volume of traffic to the server, the number of visitors a certain section of a site receives each month, or the most popular search terms are analyzed to derive general statistics about the site’s reach and the audience’s usage patterns.

     

    Personally identifiable information is used only for the express purpose for which it was submitted. For example, if a user enters their contact information on the “Contact Us” form, the information will be used only to respond to their inquiry.

     

    With whom does the Dallas Bears share the information that is collected?
    Reports, statistics, and other analyses of aggregate anonymous information may be shared within the organization or provided to third parties at the sole discretion of Dallas Bears. This information does not include any personally identifiable information.

     

    Exception: Dallas Bears reserves the right to use all information at its disposal and to share this information with ISPs and other third parties (such as law enforcement) as necessary to investigate any incident of misuse or abuse of its sites, servers, or information systems.

     

    Personally, identifiable information will never be sold by the Dallas Bears to any third party. Personally, identifiable information will only be disclosed to third parties when specifically stated on the form used to collect the information.

     

    How does Dallas Bears Maintain data? 

    Personally, identifiable information is maintained in a database within a SAS-70 certified data center. Access to the server and to the database storing the information is restricted and access is strictly monitored.

     

    Policy Modifications and Deviations
    This policy was last modified in October 2022.

     

    Dallas Bears may modify this privacy policy and will post those changes here. If a privacy policy changes in the future, we will not handle any personal information you have submitted to us under the current Privacy Policy in a manner that is materially inconsistent with this Privacy Policy, without your consent.

     

    It may be necessary to deviate from this general policy in unique instances and for specific purposes. In such instances, a link will be provided to a description of the deviation. This link will be placed where it can be reasonably expected to be noticed prior to submitting any information for which this privacy policy is modified or exempted in any way.

  • Refund Policy
    Payment Processing and Refund Policy
    Questions about this policy and refund requests should be directed to the following address:
     
    Dallas Bears
    Customer Service
    PO Box 191223
    Dallas, TX 75219-8223
     
    Phone: (214) 213-9399
    email: customerservice@tbru.org
     
    Accepted Forms of Payment
    The Dallas Bears Inc / Texas Bear-Round-Up™ accepts VISA, MasterCard, Discover, and American Express branded credit, debit, or check cards. Cash is accepted in person only. Money orders and cashier’s checks are not accepted for event registration. Personal checks are not accepted. When using payment cards the users' legal name must match the name on the credit card. You may not use other persons' cards for payment of your registration or other items. The registration system is programmed to reject payment if the card name does not match the registrant's name. Questions may be directed to treasurer@dallasbears.org.
     
     
    Refund Policy
    Requests must be received either in writing addressed to our PO Box or via e-mail sent to customerservice@tbru.org. The following refund schedule will be used:
    Requests received up to and including February 7, 2024, will receive a full refund of the registration amount paid less a $25.00 administrative fee.
    Requests received from February 8 - 28, 2023 will receive a 50% refund of the registration amount paid less a $25.00 administrative fee.
    Excursions are not refundable if you miss the shuttle bus,  do not arrive with the bus, or attend the excursion.

    No refunds will be issued commencing March 1, 2024.

    TBRU™ Event Fees

    Attendee
    Attendee fees will be refunded per the following schedule:

  • Code of Conduct
    The TBRU™ Code of Conduct is here to protect and ensure everyone has a favorable time at TBRU™.

    All TBRU™ Attendees, Volunteers, and Crew:

    • Must be at least 21 years of age as of the start of the event

    • TBRU™ is a niche/affinity event designed for gay men in the Bear community, admirers, allies, and those who want to join in the spirit of brotherhood and friendship. We all express ourselves in different ways and you are welcome to be yourself at TBRU™. It is very important to the Dallas Bears that our trans brothers know that TBRU™ is a safe place and you are celebrated and welcomed at TBRU™!

    • Identification​
      -Must provide, physically - in person, an unexpired government-issued photo ID (driver license, state ID card, military ID, or passport) that provides a recognizable photo of you and clearly states your date of birth. 
      -Pictures or paper copies of your ID are NOT acceptable.
      -In Texas, a valid and unexpired government-issued photo ID is required to enter any venue that serves alcohol. You must have your physical ID on you in order to enter bars, etc. Bars cannot accept pictures or photocopies of your ID.
      -IF THERE IS ANY DOUBT IN DETERMINING YOUR DATE OF BIRTH OR AGE - THE DALLAS BEARS MAY REFUSE ENTRY TO THE EVENT. TEXAS STATE LAW REQUIRES YOU TO POSSESS A VALID GOVERNMENT-ISSUED ID TO ENTER A BAR OR VENUE THAT SERVES OR SELLS ALCOHOL
      -International guests (non-U.S. citizens) must provide a government-issued photo ID or Passport that clearly states your name and date of birth.

    • Registrants who are unable to provide the required proof of age will not be allowed to receive their registration packet or attend the event, and will not receive a refund of registration or hotel fees.

    • TBRU™ Registrations are not transferable.

    • You are entirely responsible and liable for all activities conducted by you. 

     
     Instead of having a bunch of rules, we can keep it to just one.
    The Golden Rule: 
    “Treat others as you would want others to treat you.” 
    Enough said.
     
    Below are some, though not all, violations that may result in the refusal of your registration and/or removal from the event by members of the Dallas Bears, Texas Bear Round-Up™ Team, Hyatt Regency Dallas Hotel, local bars, or other venues or agents acting on their behalf. 
     
    By submitting your registration to Texas Bear Round-Up™, you agree to the following rules of conduct:

    • Will conduct yourself in a reasonable manner in public areas (Marijuana is not legal in Texas). Including appropriate attire in the public areas of the hotel. Please note this hotel is a tourist attraction and has tourist events. Appropriate attire is required.

    • The use, possession, or sale of any illegal or illicit drug is a crime in the State of Texas (Marijuana is not legal in Texas).

      • ​Violators at any TBRU™ event or activity, Hyatt Regency Dallas, local bar, or other facility will be prosecuted to the fullest extent of the law.

        • The Hyatt Regency Dallas will press charges and evict you from the premises without warning or reimbursement of room fees and taxes.

        • Attendees found in violaton will be permanently banned from attending TBRU™ or any Dallas Bear event. Note: This is not Amsterdam!! Please remember in Texas, ALL Illicit Drugs including marijuana are illegal under all conditions — public use or behind closed doors.

    • No public nudity (complete coverage of genitals and butt crack – jock straps do not satisfy this) - please consider that there will be non-attendees staying in the hotel, the Hyatt Regency Dallas or TBRU Staff may request you change your attire.

    • No solicitation for sex for payment, money, barter, or favors (also known as prostitution, escorting, etc…).

    • No unwelcome or unruly sexual advances to attendees or employees of hosting facilities. No means No! Consent is the gold standard. Before engaging in physical or sexual activity gain consent with the other person(s). By not gaining consent, you may be guilty of physical or sexual abuse/harassment.

    • No public urinating or defecating (eeeewwww!).

    • Keep public displays of affection respectable (there are tons of bedrooms to take your Partner(s) to).

    • Responsible drinking of alcoholic beverages (public intoxication is illegal and is a misdemeanor offense punishable by arrest).

    • Resolve situations without the use of abusive, verbal, or physical confrontations.

    • Embrace and Celebrate Diversity - This is a safe place for all.

      • We are a group of many sizes, nationalities, and types of physical attributes including hair and skin, various ages and generations.

      • Respect federally protected health statuses - knowing that we have responsibilities and moral obligations and we strive to be stigma-free, we refrain from bullying and we call out injustice.


    (1) Agree not to hold Dallas Bears or TBRU™, its officers, membership, guests, sponsors, volunteers, or any commercial establishment or its staff used in conjunction with this event responsible for any loss or injury either to their property or their person while participating in this event.
     
    (2) Are fully responsible for any damages they may cause to the hotel property or commercial establishments used during this event.
     
    (3) Are fully responsible for any guests that you allow onto the hotel property, including any damages caused to the property, until such person(s) leave(s) the property.

    (4) Will not indulge in actions that could be considered discriminatory or racist.
     
    (5) Will grant Dallas Bears, TBRU™, and anyone designated by such the right to use their likeness, image, voice, and appearance whether recorded on or transferred to videotape, film, slides, photographs, or other media, for publication, broadcast or use on the web. 
     
    (6) It is further understood that this is a public event and that Dallas Bears, TBRU™ nor anyone can control people from making pictures public. Attendees should use good judgment, and discretion and respect people’s privacy before posting, tagging, or sharing pictures with other people or on social media sites. 
     
    (7) Understand that the failure to follow any one of these guidelines is grounds for being escorted away from and/or being asked to leave the event without a refund of registration or hotel room fees.
     
    Continued failure to comply may additionally result in being banned from future events.

Experience the Thrill of the Bears!

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